- All board members arrive ahead of time with their board packets.
- All board members have already read their board packets.
- The meeting starts promptly at the scheduled time.
- If any board members have questions for management they are asked prior to the meeting so the manager can research the subject and have the answer available at the meeting.
- Homeowners feel free to speak and ask questions at the open forums before and after the meeting.
- The board discusses agenda items and then makes decisions.
- The board president gently guides the discussion back to the agenda if the board starts to get off topic.
- The executive session is held ahead of the open session so that homeowners can visit with each other after the meeting.
8 Ways To Make Your HOA Meetings Productive
Every couple of months when I attend a meeting of a particular association that we manage, at the end of the meeting I find myself saying to the board president “I wish you could come and train the rest of my boards” and then we laugh.
The reason I say this to that board president is because the meetings run smoothly and are actually enjoyable to attend. Here’s what makes the meetings go so well:
The meetings run well, the homeowners feel welcome and appreciated, and most importantly THINGS GET DONE!